Volunteers

2019 Volunteer Sign-up

As with all events a competition of this size takes an army of volunteers. This competition is the premier fundraising event for our club and the funds raised benefit all skaters at the club so please volunteer as often as you can. High School Students (including those just finished grade 8 and are going into grade 9 in the fall) can have your volunteering work signed off to count towards your High School Volunteer Requirement!

Volunteer Position Descriptions

All volunteers are required to sign in and out for shifts, providing their name, club name and area where they are volunteering

Volunteers should ensure that their accreditation tags (if applicable), are visible and that they return it when signing out.

ADMISSION DESK

• Be at post at least one hour prior to start of first flight of the day
• Determine method to distinguish paid customers i.e. wristbands/stamps, it is suggested that they be different for each competition day
• It is suggested that signs with admission prices be posted
• Be aware of onsite cash management procedures
• Admissions may also check everyone who enters competition to ensure they have the appropriate accreditation
• As this is often the first point of contact at the venue, be familiar with facility layout, including registration, washrooms, bank machines, closest coffee shop/restaurant etc.

MUSIC REGISTRATION/MUSIC RUNNER

• Be at post 1 hour before the start of first flight of the day
• Prepare baskets/bins labels/tags with flight information to affix to each basket/bin
• Collect 2 CDs, 1 marked “Master” and the other “Copy” and Planned Program Sheet (if applicable) from each skater/team. Have them initial flight sheet to confirm this is complete
• Place all CDs from the same flight in labeled baskets and take to Event Technicians Room (if applicable) 15 minutes before flight
• If Skate Ontario Event Technicians are not on site, place all CDs from the same flight in labeled baskets and take to music player on the judges’ stand. If possible do this during a flood or warm up
• Planned Program Sheets are delivered at the same time in a large envelope marked with flight/group information and left on the table at the middle of the stand
• Return CDs from completed flights to Music Registration table
• Return music and Skater Detail Sheet (report card) when available to SKATER and have them initial again .Sheets are delivered at the same time in a large envelope marked with flight/group information and left on the table at the middle of the stand
• Return CDs from completed flights to Music Registration table
• Return music and Skater Detail Sheet (report card) when available to SKATER and have them initial again

SKATER REGISTRATION

• Be at post 1 hour before the start of first flight of the day
• Ensure dressing room assignment list and start orders are at the registration table. The latter may be obtained from Data Results Centre
• Check each skater in and inform them their dressing room assignment
• Give skaters their accreditation tags/ribbons if applicable
• Skaters in 2 or 3-part events should check in with Skater Registration before each skate

ICE CAPTAINS

• Be at post 15-30 minutes before first flight of the day
• Shortly before flight begins, ensure skaters are at rink side and ready to step on the ice
• Open and close gate after each skater
• Ensure that only accredited people are at ice level
• If a skater has withdrawn or cannot be located notify the Data Results Centre, Music/Announcer and referee if panel is on the stand
• Monitor ice conditions and notify the Tech Rep if a problem arises
• Be aware of location of medical personnel

DRESSING ROOM DUTIES

• Be at post 1 hour before the start of the first flight
• Determine who will generate dressing room assignment once schedule is finalized
• Arrange for signage to posted on dressing room doors and any other required location
• Distribute dressing room assignment list to Skater Registration and Ice Captain
• Ensure security of dressing rooms for authorized individuals only
• Advise Ice Captain if a skater/pair/dance/team cannot be located
• Liaise with Ice Captain to ensure skaters are prepared to go on the ice at the appropriate time

SECURITY

• Be at post 1 hour before the first flight of the day
• Ensure designated security levels are enforced
• Monitor access points and accreditation zones

DATA RUNNER

• Runners are required in the Data Result Centre for posting
• Runners are also required at ice level to take results from the DS on the stands to the Data Results Centre
• The requirement for Data Results Centre runners shall be determined by the Chief Data Specialist and communicated to the Host Club Chair or designate
• All runners under the age of 16 should be supervised by an adult volunteer

DATA Room Helper

• All Host Clubs are requested to assign one committee member to act as a liaison between the Host Club and the Chief DS, ideally this should be the Host Club chair
• The Chief Data Specialist will communicate with the Host Club liaison for all arrangements relating to the Data Results Centre

Hospitality: To aid in the prep of official meals and volunteer meals, cutting up vegetables, salads, preparing trays of food , washing dishes etc.